Many people waste a lot of time on email management and it seems like it’s never enough time in any case. These tips will help you organize your email management, so you will have more time for other arrangements.
- Use different addresses for business and personal correspondence. It will be especially useful if you have a lot of registrations on different websites, and mailing lists for stuff you’re interested in. This is correct in terms of digital security. Also it will serve as a principal email filter, allowing you to focus on important correspondence while working.
What’s more, you can process mail from several addresses in one service without having to transfer between separate mailers. Gmail, for example, allows you to set up forwarding from other mailboxes. Label them correctly and complete them in the time provided for each.
Otherwise, it’s recommended that you unsubscribe from emails and newsletters you no longer need to make sure only important messages are coming to your inbox.
- Use templates. If you need to leave a signature with your contact information, it can be easily set up only with the use of functionality of the mailbox itself. If you send a lot of similar messages, create templates for them so you can just copy and paste without the need to type every time. There are also tools that allow you to create and use snippets in your computer work – specific abbreviations and abbreviations that, when entered, bring up the text that was previously given to them. They also help save time and make your digital life easier.
- Mark important emails with appropriate markers. This will make navigating easier and your work more organized.
- Do not write too long letters. It is far preferable to be brief and to the point. It saves time for both you and the recipient of your message. Remember that everyone has things to do and it is not at all necessary to pour water. If you want to talk – make a phone call.
- Filter emails by creating different folders. Sort emails in your inboxes into folders based on the goals and objectives you’re working on, as well as the actions you’ll need to take. Process the letters right away if the answer will take no more than a couple of minutes. Make a special folder for letters that you’ll need to respond to later and add a time in your working schedule to work with it.
- Delete and archive. After reading a letter, most email users leave it in their inbox. This strategy, however, will not be totally beneficial for individuals who operate with a large number of incoming emails. You must apply an appropriate action to the letter after reading it – reply and archive, delete, move to a suitable folder and reply later, and so on.
- Use the search. Mail services have a great built-in search feature that allows you to quickly locate the mail you’re looking for using criteria like the sender, topic, content, marking, and attachments. It’s a lot easier than looking for the appropriate email by hand.